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Cash Flow for Web Design Agencies

Deposits fund the start. Milestones fund the rest. See if the timing holds.

Web design agencies collect a deposit to start, a milestone at design approval, and a final payment at launch. That billing structure works great — until a client delays an approval and two projects slip at once. The Sprint maps those milestone dates explicitly.

Request the Cashflow Sprint See how it works
  • 13-week cash map
  • 3 what-if scenarios: delayed milestone, project pause, cash bridge
  • 72-hour delivery — pay nothing if it's late
  • 5-min weekly update — yours to run

Client approval delays shift milestone invoices

The design is done. The client is slow to approve. Your next milestone billing slips two weeks. When three projects slip at once, the cash impact is material.

Developer costs run between milestones

You pay developers weekly. Client payments arrive in milestones. The gap between those two cash flows is where most web agencies run into problems.

Maintenance retainers are undervalued until you need them

Monthly maintenance contracts provide the baseline that keeps you stable between projects. The Sprint shows exactly how much maintenance revenue you need to cover your floor.

Best fit

Web design agencies with 2–15 staff using QuickBooks Online or Xero, with project and maintenance revenue.

Free Assessment — No Email Required

How clear is your cash picture?

5 questions. 60 seconds. Get a personalized cash flow readiness score and your top risk areas — generated from your answers, not a generic template.

72-hour delivery guarantee. If your 13-week cash map isn't complete and working within 72 hours of submitting your inputs, you pay nothing.

Request The Sprint

Tell us where cash visibility is breaking down

Submit the basics and Spark Cashflow will review fit for the fixed-scope Sprint offer. Delivery stays manual for now. Intake does not.

By submitting, you agree to our Privacy Policy. Your financial data is never shared or used for AI training.

We will review fit and follow up at hello@sparkcashflow.com.

Can we track each active project's milestone schedule?

Yes. Active projects are mapped individually with their expected milestone dates so the aggregate 13-week view reflects real project timing.

What about subcontractor costs for specific projects?

Project-specific subcontractor costs are mapped against the project's inflow schedule so you see the net cash timing per project.